Revised Written Estimate
A compliant, clearly-worded estimate — binding or non-binding — that anchors your pricing and prevents disputes.
The number the whole move is measured against.
The Written Estimate sets out the expected cost of the move and whether it is binding or non-binding. Federal rules require it to be clear, in writing and provided before the move. A revised estimate documents agreed changes in scope.
A sloppy estimate is a magnet for disputes and audit findings. Ours states the terms plainly and ties directly to the Bill of Lading.
Everything an auditor expects to see.
Each Revised Written Estimate is personalized with your business name, USDOT / MC numbers and terms — and delivered as a print-ready PDF that drops straight into SmartMoving, MoveitPro and Moverbase.
- Binding / non-binding designation
- Itemized services, charges and estimated weight or cube
- Terms for changes in scope and the revised total
- Shipper and company details, USDOT / MC numbers
- Signature and acknowledgment blocks
A vague estimate is a dispute waiting to happen.
The estimate is the foundation of the customer relationship and the BOL. Getting it right prevents the most common billing disputes.
When a dispute or a DOT review comes, the company with clean, consistent, compliant paperwork is the one that walks away clean. That's the whole point of MoverDocx.
Estimating so the final bill holds up
The written estimate is the promise the customer remembers. Federal rules require it to be clear, in writing and provided before the move — and whether it is binding or non-binding changes everything about what you can charge later. Get the designation wrong and you are arguing about it at delivery.
A revised estimate is how you document agreed changes in scope the right way: before the extra work happens, with the customer signing off on the new total. That single habit prevents the most common billing dispute in the industry.
We keep the estimate plain and tied directly to the Bill of Lading, so the number the customer agreed to and the number they are billed are demonstrably the same story.
Revised Written Estimate — common questions
What is the difference between a binding and non-binding estimate?+
A binding estimate fixes the price for the listed services; a non-binding estimate is the mover's best assessment and the final charge can vary within federal limits. Either way it must be in writing and marked as such.
When do we issue a revised estimate?+
Before performing work beyond the original scope. The customer signs the revised estimate agreeing to the new total, which prevents a dispute at delivery.
Does the estimate have to be in writing?+
Yes. Federal rules require a clear written estimate provided before the move.
This document is built to align with current federal requirements. You can verify the governing rules directly:
- FMCSA — Protect Your Move — federal rules on written estimates
- 49 CFR Part 375 (eCFR) — subpart D covers the binding and non-binding estimate rules
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Personalized to your company, lawyer-reviewed, audit-ready.
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